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Modern Residential Buildings

Homeowners Association & Community Management

A Better Standard of HOA Management

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WhiteRock provides end-to-end HOA and community management for residential developments, gated communities, and multi-unit properties. Our approach combines hands-on oversight, disciplined financial management, and proactive maintenance — all supported by clear reporting and responsive communication.​

We don’t just manage communities. We help them thrive.

Management Services

  • Serve as the primary liaison between the Board, homeowners, residents, and vendors

  • Conduct routine property inspections to identify maintenance needs and ensure community standards are upheld

  • Issue and manage violation notices in accordance with association rules and policies

  • Solicit, review, and evaluate vendor bids for maintenance, repairs, and services

  • Supervise on-site personnel, including janitorial, landscaping, and maintenance staff

  • Prepare and distribute monthly and annual meeting notices

  • Organize, attend, and support Board and committee meetings

  • Assist with purchasing, leasing, and transition processes where applicable

  • Maintain comprehensive and up-to-date owner, unit, and association records

  • Monitor applicable laws and regulations and assist the Board with compliance

  • Ensure ongoing adherence to governing documents and regulatory requirements

  • Solicit and coordinate insurance proposals and renewals

  • Assist with insurance claims management and documentation

  • Provide complete office administration, record keeping, and file maintenance

  • Process architectural review applications and approvals

  • Manage sales, lease, and tenant approval applications

  • Prepare and distribute annual meeting packages and official association correspondence

  • Handle resident inquiries and requests in accordance with Board policies

  • Provide 24/7 emergency response coordination

  • Supply trained and supervised management and field staff

Financial Services

  • Collect all HOA fees, assessments, and other association charges

  • Manage accounts receivable and accounts payable processes

  • Prepare payment documentation and checks for Board authorization

  • Reconcile and balance association bank accounts

  • Provide detailed monthly financial reporting

  • Check registers

  • Delinquency and arrears reports

  • Coordinate delinquent account follow-ups and support legal action where required

  • Assist with annual budget preparation and long-term financial planning

  • Support annual audits and accountant coordination

  • Implement financial controls and fraud-prevention measures to safeguard association funds

Workers Repairing Outside Of Building

Let’s Elevate Your Community

Whether you manage a small residential association or a large multi-building development, WhiteRock delivers structured, dependable HOA management tailored to your needs.

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